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university compensation policy

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university compensation policy

Pay is provided either on a salaried or hourly basis in accordance with the Fair Labor Standards Act (FLSA). University policy provides that each new employee begin at the minimum of the respective salary range and progress toward the range maximum. This summer schedule is typically observed beginning the week after commencement in May through the week before students return for the fall semester in August. The employee remains obligated to comply with all pertinent university rules, policies and practices, and instructions that would apply if the employee were working at the regular university work site. This should be considered when establishing a promotional rate. If an employee works both the actual and observed day of a University recognized holiday, the employee will only receive one alternate day off within that pay period or holiday pay for one of those days and regular pay for the other. Applies to Exempt and Non-Exempt Staff. Financial Control – The university does not have financial responsibility for all expenses of the contractor, the contractor provides services to others in the market place, and the contractor is generally paid a flat rate fee rather than on an hourly/salaried basis for work done (some professionals such as lawyers may be paid hourly). Individuals may be hired to work a limited term assignment at the University. Compensation for university staff, including annual salary increases, is governed by Regent laws and policies, as defined in Regent Policy 11-C. The hours worked on Friday and Saturday are also compensable time. These criteria are defined by Internal Revenue Service guidelines and are reflected on the Non-Employee Payment for Services form that is used for payment of independent contractors. a. The university provides, at no cost to you, Worker's Compensation coverage for health care services for on-the-job injuries and occupational diseases. Rationales for considering an equity adjustment are: All market adjustments are subject to Human Resources approval as well as budget constraints. Full-time employment is defined as working an average of at least 30 hours per week in total at the University. Salary, retirement plan benefits, and University-sponsored insurance coverage will not change unless mandated by the number of hours worked. Guidance for this letter can be received by contacting a Human Resources Consultant or a member of the Compensation Team to ensure that employment is explicitly at will and dependent on funding. Working two part-time jobs at the University – When an employee works two part-time jobs at the University, one job will be designated as the primary job and the other as secondary. Overtime and Travel Compensation for Non-exempt Employees. Type of Relationship – The university has a set period of time that work should be performed by the contractor rather than an indefinite relationship, the contractor is not eligible for any university benefits, and the contractor performs work other than a service that is key to the regular on-going business activities of the department. Copyright © 2020 Compensation for the secondary job should be comparable to the average salary of similarly situated employees performing the same level and type of work and may need to be paid at an overtime rate. The compensation program’s policies and procedures will be consistent with the University’s Equal Employment Opportunity-Affirmative Action Program. If the 15th or the last day of the month falls on a weekend or holiday, payday will be the preceding business day. There will be no discrimination in compensation due to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, political affiliation, physical disability, source of … Work hours, overtime compensation, and vacation schedule conform to applicable personnel policies. Many factors should be considered when determining a promotional pay increase. An employee in an exempt part-time position (39 hours or less on a regular basis) can have a secondary job only if it is exempt. Contact, 200 Grace Hall, Notre Dame, IN 46556 A job profile change may be requested when the salary and grade remain appropriate. Collaboration with the Human Resources Consultants (HRC) and Compensation Team is recommended when establishing hiring pay. The designation of primary or secondary job should remain stable regardless of schedule changes that may occur throughout the academic year based on needs. Part-time employment is defined as working an average of less than 30 hours per week in total at the University. 4. Remote work schedules must not conflict with other University policies, or state or federal regulations, and once agreed upon, should remain stable except when special needs arise. This policy implements Universitywide Administrative Memorandum 440.2 with the following interpretations and applications: Employees not eligible for extra compensation are classified employees eligible for overtime and non-classified employees with the title of dean, vice chancellor or chancellor. Human Resources is responsible for determining which job classifications are exempt and non-exempt. Requests to work overtime, schedule vacation, use sick leave, or in any other way alter the agreed upon schedule are subject to the approval of the supervisor the same as when working at the regular university work site. The employee is responsible for ensuring all items are properly used and maintained. Performance Management All regular (non-temporary) classified employees must have a performance plan, at least one coaching session and an evaluation for each performance cycle. Notification that an agreement has been terminated should be made in writing and provided by the department head to the Office of Human Resources’ Human Resources Consultants (, Employees with a primary position that average at least 30 hours worked per week are considered full-time employees, A full-time employee may hold more than one position at a time with the University provided it is preapproved from the Office of Human Resources, Part-time positions must be hourly non-exempt positions, All additional positions require preapproval from the Office of Human Resources, Temporary positions are not considered regular or limited term positions of the University, Temporary positions must be hourly non-exempt positions, A work week is defined as 12:01 am on Saturday through 12:00 midnight on Friday, Temporary employees may accept, if offered, another type of position at the University that is either a limited term or regular position, Behavioral Control – The university does not direct and control how, when, or where the worker does the tasks they are hired to perform. However, many departments offer remote work schedules and shifts as appropriate to their needs. Workers' Compensation Policy Policy The University will provide benefits under the Workers' Compensation Act and the Workers' Occupational Diseases Act for an employee who suffers an accidental injury or a disabling occupational disease arising out of and in the course of employment by the University. Refund and Compensation Policy . The employee must continue to make any normal contributions to the cost of the health insurance premiums. University of Notre Dame A. This means that either the employee or the University may end the employment relationship at any time without cause. The alternative work arrangement should support the business operations and not interfere with the needs of the department. Any adjustment that is given to bring employees in line with the external market is subject to internal equity. This does not apply when an employee still at work is asked to continue working past the normal quitting time. Central Michigan University • 1200 S. Franklin St. • Mount Pleasant, Mich. 48859 • 989-774-4000 In providing a service to its customer, the University, the compensation area employs some basic compensation tools. Each manager is responsible for ensuring that performance management processes are completed each year for employees and that increases to base pay are based on performance and within policy guidelines, to ensure equity and consistency throughout the University. Normal commute/travel time to work is not compensated. Bring performance up to a fully successful, or equivalent level; or The Office of Human Resources’ Human Resources Consultants (HRC) should be consulted for guidance on various work schedule options. Workers' Compensation is a no-fault benefit to employees of the University who suffer an injury or occupational disease resulting from their work. Specific information and dates for the observance of summer hours are published each spring by the Office of Human Resources. Maintain salaries that are externally competitive and internally equitable. When an exempt employee works their primary regular position schedule and performs additional exempt level duties on a regular basis that are unrelated to and distinctly different from their primary position, they are eligible for an overload job. This does not apply when an employee still at work is asked to continue working past the normal quitting time. Merit may be reflected as an increase to base pay, a lump sum bonus, or a combination of both within the guidelines set forth each fiscal year. Regular meal period time is not considered compensable time while traveling. Note: If the employee is non-exempt, they must be compensated for any work over 40 hours in a work week at a rate of at least one and one-half their base rate and as part of regular payroll regardless of the nature or exemption status of the work performed. Exempt employees are not entitled to overtime pay or compensatory time. Compensation Policies Direct Deposit and Pay/Debit Card The University of Florida currently has a direct deposit policy that states, “All employees, including temporary hires and non-work study students, are required to participate in the Direct Deposit Program as a condition of … Compensation received for overload jobs is not eligible for benefits. To be considered a transfer; the change must include moving between subfamilies or market reference ranges while staying in the same career stream. The two hours of travel time on Friday and the two hours of travel time on Saturday are compensable time. Hours worked in a regular (not temporary or on-call) secondary job are considered when determining benefits for employees that work a total of at least 30 hours a week for a 12 month period or 40 hours a week for a 9 month period. All rights reserved. To support the Mission, Vision and Values of Webster University and the educational purpose for which it exists, the University’s compensation programs are designed and administered to: 1. 6.13 Workers' Compensation Policy. All employees, including student workers and part-time employees, are covered by Workers' Compensation. If the extra hours worked by the employee are over 40 hours that week, it is overtime; however, only hours actually worked will be paid at time and one-half. Note: If the employee's premium payment obligations under the applicable plan are not covered by the employee's paycheck, the employee must provide the University with a chec… If the travel is within normal work hours it is compensated, 2. The university desires to provide compensation that will attract and retain personnel qualified and capable of contributing to its operation and mission. Non-exempt staff employees for whom their regularly scheduled shift includes at least six (6) consecutive hours starting no earlier than 2:00 p.m. and no later than 2:00 a.m. should receive shift differential payment. If there is extenuating circumstances that would dictate backdating a pay increase more than 30 days, the additional pay will be disbursed as a lump sum payment and requires approval from the Vice President for Human Resources or the Executive Vice President. It is our further intent to allocate funds for wages and salaries for you and your fellow staff employees in a fair and equitable manner based on evaluations of the work responsibility and on your performance in the job. The employee leaves Saturday at 8 a.m. and arrives at their destination at 4 p.m. but doesn’t begin work until Monday at 8 a.m. Compensation Policies All staff employees, as well as managers and HR representatives, are encouraged to learn about the State and University policies, practices and associated administrative procedures that may relate to any questions or concerns they have about their employment. If there are extenuating circumstances, a higher increase may be appropriate and requires the Vice President for Human Resources approval. The Compensation and Classification Office is responsible for developing compensation programs, policies, and approaches that meet the unique needs of our academic and business units as they attract, retain, motivate, develop, classify and organize their diverse work forces. All non-exempt secondary jobs must be paid hourly and not on a salary basis. An employee regularly works from 8 a.m. to 5 p.m. from Monday through Friday. If travel time is outside of normal working hours and the employee is required to drive, the time is compensated. Be fiscally responsible. Note: These merit increases or bonuses are payable at the discretion of the University, this includes timing and amount of such payments. The university endeavors to maintain internal and external salary equity. Non-exempt employees (regular or temporary) must be compensated for time spent traveling based on the following guidelines: Time spent by non-exempt employees in training or preparing for training outside regular working hours shall be considered hours of work for the purpose of computing FLSA overtime if the training is required by the University, department, or supervisor to: 1. Limited term employees receive benefits following the same policies as a regular employee and are “at will” employees. Vanderbilt®, Vanderbilt University®, V Oak Leaf Design®, Star V Design® and Anchor Down® are trademarks of The Vanderbilt University, Sign up for ‘Rooted in Learning,’ new weekly newsletter from Employee Learning and Engagement, Human Resources announces well-being initiatives, Human Resources launches new career and compensation website, Applications for Vanderbilt Leadership Enrichment accepted through Nov. 30, Information sessions for new career and compensation framework announced, Origami - Occurrence/Incident Reporting and First Report of Work Injury, Site Development: Digital Strategies (Division of Communications). In some cases, granting agencies may permit faculty members to earn salaries exceeding their annual base salary. Independent contractors are not University employees and are not paid through Payroll Services or eligible for benefits. Policy Compensation Structure. The University strives to provide base compensation for exempt and non-exempt staff that is (a) externally competitive with the relevant market and (b) internally aligned with market reference ranges of individuals who have similar … Compensation Policy. Unless specifically stated in the signed Alternative Work Site Agreement, the agreement remains in effect until such time as either party wishes to terminate it. This policy applies to students who are registered with the University of London (the Compensation for this additional work should be similar to that of an adjunct faculty for comparable instruction. The organization funding the secondary job is generally responsible for overtime payments for work performed above 40 hours within a scheduled work week. Compensation Policy. Adjustments will not be made if differences are explainable based on qualifications, type or length of experience (both internal and external to Notre Dame), the work itself, and/or performance and productivity. Supervisors must approve remote work arrangements, and the operating needs of the department must take precedence. If an employee must commute/travel to a location outside of their normal place of work to fulfill work requirements, that actual travel time may or may not be compensated as outlined below: 1. Shift differential is paid only for hours worked and is not included in the calculation of paid time off. Each manager is also responsible for monitoring the hours of service of each employee to ensure compliance with all applicable policies and regulations. The employee will report in person to their supervisor at predetermined times and dates as required for ongoing departmental interactions and will participate in any university required training, meetings, etc. Policy St. John’s University is committed to attracting, motivating and retaining qualified employees through its compensation programs. Examples include on-call employees and temporary employees. Overload jobs are used for full-time (40 hours per week) exempt employees only. For example, a 40 hour/week employee is called back to work. Job responsibilities, standards of performance, and performance evaluations remain the same as when working at the regular university work site. If paperwork is delayed past the payroll deadline and requires retroactive pay, base salary can only be backdated up to 30 days. An employee regularly works from 8 a.m. to 5 p.m. from Monday through Friday. Work performed distinctly separate from or in addition to an employee’s primary position is compensated under certain circumstances. Compensation Policies at Central Michigan University. Transferring to another position is an opportunity for an employee to expand their depth of knowledge and increase their career development opportunities. This space will be subject to on-site visits by university representatives. Accessibility information. Merit increases outside of the July 1 annual merit cycle requires Executive Vice President/Provost approval. Base pay is the hourly/biweekly/semi-monthly pay an employee receives on a regular basis. Note: Employees promoted after April 1 are not eligible for an annual increase until July 1 of the following fiscal year. Promotion – Promotion is defined as a regular employee moving to a position of greater responsibility or scope which is in a different career level based on the career level guides. Meal times and other time outside the employee’s normal work hours are not compensated, the flight time is not compensated since it is on a common carrier and no work was performed. Single-day out-of-town travel is considered compensable time, excluding commute home-to-work travel time (this includes alternate work site). All exempt and non-exempt staff members are paid on the 15th and the last day of each month. 3. Distribution of merit is at the discretion of the Executive Leadership Team and subject to policy guidelines. A staff member must have at least six months of continuous service in his/her current position for the position … Each manager is responsible for ensuring that performance management processes are completed each year for regular and limited term employees and that increases to base pay are based on performance and within policy guidelines, to ensure equity and consistency throughout the University. An employee may be compensated for work unrelated to and distinctly separate from the person’s primary job and which is performed on personal time outside the normal work day. Job Grades The University utilizes a salary structure for regular Campus and UK HealthCare (UKHC) jobs that of job grades and establishes a salary range for each regular staff position within the salary structure. The Compensation function supports managers and employees with information and solutions on direct pay issues. Exceptions to the standard starting rate policy will require written justification and review by Human Resource Services. This policy applies to students who are registered with the University of London (the The purpose of the University Staff Compensation Policy is to provide a consistent and fair methodology for establishing and administering a compensation plan for University Staff. The employee only works one hour. Individuals asked to transfer for career development or business need purposes may be eligible for an increase up to 7.5%. If the travel time is outside of normal work hours and is on a common carrier or the employee is a passenger in a vehicle other than a common carrier and NO work is performed, the travel time is not compensated. The positions are needed for various reasons such as interim vacancies, employee absences, short term support and/or sporadic and non-recurring assignments. Ensure that Webster University can attract and retain highly talented faculty and staff who are committed to advancing Webster University’s mission and vision 2. The university is on a semi-monthly payroll cycle. The standard full-time workweek for non-exempt employees is 40 hours. Additional work must be free of any inference or conflict of interest and may not interfere with the person’s primary position. If the employee’s full-time job is salaried, the secondary job must be paid at the blended overtime rate for all hours worked in order to meet the provision of the. The amount of merit is not to exceed the established guidelines available for that fiscal year for any employee. At Pitt, we maintain and administer a compensation program that attracts, rewards, and retains a well-qualified workforce. Use of equipment, software, data, supplies and furniture provided by the university for working in an off-site location is limited to authorized persons for the performance of university business. Supersedes Policy Number(s): 303 (09/01/1992) Applicability: All Regular Staff Members Cross-reference: Adherence to University Policy - Policy 001, Equal Opportunity and Affirmative Action - Policy 004, Minimum Wage - Policy 301, Position Reclassifications and Compensation Changes - Policy 304. The Workers' Compensation Law provides the following benefits: Medical Treatment Statement The terms defined in this policy apply to the University’s compensation policies and procedures. Policy Manual Disclaimer Merit increases are effective on July 1 of each year. We are working to migrate all HR policies to this site. The two hours driving time on Saturday and 2 hours of driving time on Tuesday night/Wednesday morning is compensable time. Compensation Philosophy The University strives to provide base compensation for exempt and non-exempt staff that is (a) externally competitive with the relevant market and (b) internally aligned with market reference ranges of individuals who have similar … Compensation Compensation develops and administers the compensation and classification programs that help the UW attract, retain, and motivate UW staff. Appropriate notice of termination should be given by the requesting party to provide adequate time for any alternate arrangements that either party must make. Both primary and secondary positions must be exempt and cannot exceed one FTE (full-time equivalent). Each employee must take responsibility for his or her job performance, professional development, and growth. Central Michigan University • 1200 S. Franklin St. • Mount Pleasant, Mich. 48859 • 989-774-4000 Supersedes Policy Number(s): 303 (09/01/1992) Applicability: All Regular Staff Members Cross-reference: Adherence to University Policy - Policy 001, Equal Opportunity and Affirmative Action - Policy 004, Minimum Wage - Policy 301, Position Reclassifications and Compensation Changes - Policy 304. The Compensation and Classification Office is responsible for developing compensation programs, policies, and approaches that meet the unique needs of our academic and business units as they attract, retain, motivate, develop, classify and organize their diverse work forces. The Classified Compensation Policy is available for further detail. Consideration of a more appropriate relationship between the salaries of existing employees and the relevant market. A staff employee may be allowed to instruct an undergraduate or graduate course with Officer level approval. After the meeting ends at 5 p.m., the employee catches a cab to the airport, flies and upon arrival at the airport drives two hours home. Valued and Top performing employees who are at or above the maximum of their market reference range are eligible to receive a merit increase/lump sum bonus. There are federal and state laws that regulate wage and hour issues including child labor, minimum wage, overtime pay and record-keeping. The employee’s duties, obligations, responsibilities and conditions of employment with the university remain unchanged when the agreement involves only a change in work location. Ensure retention of talented staff. During peak workloads or emergencies, it may be necessary for non-exempt employees to work overtime. The university endeavors to maintain internal and external salary equity. All non-exempt employees that are in a position scheduled to work less than forty (40) hours a week and/or less than 12 months a year will be paid on an hourly basis. Guidelines for merit increases will be provided on an annual basis from the Vice President for Human Resources. Consideration of a more appropriate alignment between the salaries of similarly situated employees performing work at the same family, sub-family, career stream and career level, with similar levels of experience, background, and performance. It is the policy of the University of London to issue refunds and/or compensation, where appropriate, to students who withdraw from their Programme, wish to cancel a payment or in other situations covered by this policy. Hiring managers should consult the Management Guidebook for Compensation for further recommendations in establishing hiring rates. In situations where University departments use the services of outside consultants or independent contractors, specific criteria are used to determine the worker’s relationship with the University and thus the appropriate method of payment for their services. Secondary job guidelines vary depending on the Fair Labor Standards Act exemption status and are as follows: Secondary jobs can be used for non-exempt employees working two part-time jobs or for non-exempt employees working a full-time job and a second job in a different organization at the University. In addition to standard and summer work schedules, alternative work arrangements are available with departmental approval. These programs are designed to evaluate appropriate compensation levels for jobs, encourage growth, and reward those individuals who support and fulfill the University’s Mission. Accessibility Information, State and Federal Notices and Employment Posters, Full-time (for the purposes of compensation). Employees who work a regular schedule of 40 hours per week. Employees in a temporary position should be compensated within the range of the pay scale of similarly situated regular positions responsible for performing the same level and type of work on campus. University non-exempt staff employees who are called back to work outside their regular schedule are guaranteed at least two hours of work pay. Policy Summary: The Compensation Program supports the University’s goal of attracting, motivating, developing, and retaining qualified employees through the use of market-based salary ranges and compensation practices designed to reward and promote performance, job … Note: Employees hired after April 1 are not eligible for an annual increase until July 1 of the fiscal year following the calendar year in which they are hired. The employee arrives Wednesday morning at 1 a.m. and returns to work at the regularly scheduled time that day to work the remainder of the week. These are select employment-related policies with broad application. The Budget Policy shows the current year’s plan for salary increases based on merit, promotion, reclassification and transfers, as well as detailing the associated budget processes. Email: [email protected] New employees must start at no less than the minimum of the market reference range for the family, sub-family, career stream and career level of the position into which they have been hired. This assignment is based on a predetermined and agreed upon time frame that is of a specific duration needed to meet a business need and/or a staff contract or grant program. Market Adjustment – Market adjustments are salary adjustments for an employee or group of employees that have fallen behind in base salary as compared to similar positions on campus and/or in the market. Hiring rates should be commensurate with the employee’s qualifications and related experience and should be in proper relation to similarly situated employees in the same family, sub-family, career stream and career level.

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